Team Assistant

Team Assistant 
Hybrid - 4 days per week 
£39k Prorated
Central London

The Client:
Is an independant grant making foundation who are seeking a Team Assistant/PA for 6 months.  The role offers the opportunity to get involved in lots of different areas.

PA Support

• Provide TA support to the COO and Director of People and Culture, including:
  
  • Diary management and meeting arrangements
  • Preparing meeting documents and presentations
  • Circulating papers for Committees
  • Booking travel and accommodations
  • Managing files and correspondence
  • Taking minutes as needed
  • Other administrative tasks as required
• Deliver broader executive support, including project management, work planning, and follow-up actions.
• Organise and support regular and ad hoc meetings, including agenda preparation and prompt action tracking.

Building and Service Support

• Collaborate with the Information and Facilities Manager for efficient reception services and event support.
• Assist with IT setup for meetings and manage reception software systems.
• Help develop building services and projects as needed.

System Maintenance and Development

• Maintain the Foundation’s contract and data protection systems, ensuring compliance with retention policies.
• Manage relationships with archiving providers and support the paperless meeting system.
• Assist in budget monitoring and maintain the Finance and Resources 'Resources Bank.'
• Participate in cross-organisational projects to enhance operations.

Person Specification
Essential Experience and Knowledge

• Relevant administrative experience and skills in setting up operational systems.
• Experience in organising meetings, including agenda preparation and minute-taking.
• Strong IT proficiency (especially MS Office) and a willingness to learn new systems.
• Excellent organisational skills, capable of managing multiple priorities.
• Attention to detail and ability to meet deadlines.
• Numerate with basic financial analysis skills.
• Strong written and verbal communication skills.
• Alignment with Company values, particularly in social justice and equality.
• Confident, proactive, and resourceful with a problem-solving mindset.

Our mission: Our mission: To be the leading Business Services recruitment consultancy in London, for employers and jobseekers alike. To receive regular updates of our current vacancies why not set up job alerts

Our REFER and be REWARDED scheme is about recognising and thanking you for telling your friends, family or colleagues about our services and how we could help them. The rules are simple:  Refer a friend or colleague who is not already registered with Morgan Spencer. If we place them in a permanent role, we will reward you with £200 of Gift vouchers of your choice.  Remember there is no limit on the number of referrals you can make, and therefore the rewards you can claim!!!

EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.

CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998
Morgan Spencer Limited, registered in England & Wales No: 4254114